Volunteer Onboarding
If you have a volunteer who will be working with Center For Family Services on an ongoing basis, please follow the Volunteer On-boarding procedure listed below:
1. Create a Volunteer Position Description - Complete the Volunteer Position Questionnaire and email the completed form to Del Densley. We will generate and send you a Volunteer Position Description based on your answers to these questions. We will also post and recruit for the position and notify you when we have received an applicant.
2. Program staff who will be supervising the volunteer will conduct an interview with the volunteer.
- Introduce the Volunteer Position Description(s) to the volunteer. After the interview, if modification to the Position Description is necessary, complete this in the time before a volunteer begins program specific orientation.
3. Program staff will ask the volunteer to complete all applicable forms. To determine the required onboarding paperwork, select the program or general section that applies to you:
One-Time Volunteer
Program: Any
Description: Any one-time volunteer or groups of volunteers
Examples: A gardening project at The Sanctuary, a group putting together food baskets for Thanksgiving, groups helping at a holiday party, etc.
Requirements:
- Complete contact sheet with group member’s names. Sign Up Form
- Forward project description and contact sheet to Del Densley.
SERV
Requirements:
- Interview
- Volunteer Application
- Reference Release Form
- Contingency Statement
- Background Check
- Drug Screening
- CARI
- Check References
- Volunteer Handbook
- Send all completed documents to [email protected] along with the volunteer’s job description. Click here for a link to a job description template
- Volunteer Orientation
- Program specific orientation
Mentoring
Requirements:
- Interview
- Volunteer Application
- Reference Release Form
- Contingency Statement
- Background Check
- MVR
- CARI
- Check References
- Volunteer Handbook
- Send all completed documents to Del Densley, volunteer coordinator, along with the volunteer’s job description. Click here for a link to a job description template
- Volunteer Orientation
- Program specific orientation
Head Start
Description: All on going classroom volunteers except for Head Start parents
Requirements:
- Interview
- Volunteer Application
- Reference Release Form
- Contingency Statement
- Background Check
- Drug Screening
- CARI, CHRI, and Medical Testing (if required)
- Check References
- Volunteer Handbook
- Send all completed documents to Del Densley, volunteer coordinator, along with the volunteer’s job description. Click here for a link to a job description template
- Volunteer Orientation
- Program specific orientation
Youth Residential Programs
Program: All Safe & Supportive housing programs that serve youth (not Mother Child or SERV)
Description: Any frequent volunteer with access to clients or client information, and could be alone with a client
Examples: A volunteer who leads weekly activities at Together Youth Shelter
Requirements:
- Interview
- Volunteer Application
- Reference Release Form
- Contingency Statement
- Background Check
- Drug Screening
- CARI, CHRI, and Medical Testing (if required)
- Check References
- Volunteer Handbook
- Send all completed documents to Del Densley, volunteer coordinator, along with the volunteer’s job description. Click here for a link to a job description template
- Volunteer Orientation
- Program specific orientation
Addiction and Recovery Services
Program: All Addiction and Recovery Services programs
Description: Any frequent volunteer with access to clients or client information, and could be alone with a client
Example: A volunteer who assists with intake at Family First
Requirements:
- Interview
- Volunteer Application
- Reference Release Form
- Contingency Statement
- Criminal Background Check
- Fingerprinting
- Check References
- Medical Testing
- Drug Screening
- CARI
- Volunteer Handbook
- Send all completed documents to Del Densley, volunteer coordinator, along with the volunteer’s job description. Click here for a link to a job description template
- Volunteer Orientation
- Program specific orientation
Programs: Family Success Centers, Baby’s Best Start
Description: Any frequent volunteer with access to clients or client information, but will never be alone with a client
Examples: Activity leader or administrative volunteer
Requirements:
- Interview
- Volunteer Application
- Reference Release Form
- Contingency Statement
- Background Check
- Drug Screening
- CARI
- Check References
- Volunteer Handbook
- Volunteer Orientation
- Program specific orientation checklist:
- Send all completed documents to Del Densley, volunteer coordinator, along with the volunteer’s job description. Click here for a link to a job description template
4. Submit all forms (except for CARI and CHRI) to Del Densley in the Public Relations Department. Submit the CARI and CHRI as you would for staff members.
5. After forms are submitted, send the Center For Family Services Online Volunteer Orientation to the volunteer to complete in the time before background check results are received. Wait to receive notification that the volunteer has been cleared. When they have been cleared, arrange a date with them to provide program specific orientation.
6. On the first day of volunteering, program staff who will be supervising the volunteer should provide program specific orientation to the volunteer following the checklist for your program. Also provide the volunteer with the Volunteer Handbook and ask them to review it and sign both the orientation checklist and handbook forms. Both the orientation checklist and the Volunteer Handbook forms are linked in the box above.
7. Send the signed Volunteer Handbook forms, Supervisor Checklist, and Volunteer Position Description to Del Densley.
Contact Del Densley, Volunteer Coordinator, with questions or for more information.